How Can Workflow Automation Improve the Employee Onboarding Process?

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I’m curious to learn how workflow automation can improve the employee onboarding process. In particular, I’d love to hear about real-world experiences where automation has made onboarding faster, smoother, or more consistent, as well as any challenges teams faced while implementing it. How has it impacted the overall experience for new hires and HR teams?
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Mendix Workflows transforms employee onboarding by allowing you to create a visual, automated blueprint of the entire process.

It orchestrates every step by:

  • Assigning tasks directly to the personalized inboxes of new hires, managers, and HR.

  • Automating system actions in the background, like creating IT accounts or updating your HRIS.

  • Using logic (Gateways) to handle different scenarios, such as a remote vs. an in-office employee.

This results in a fast, consistent, and transparent onboarding experience that is far superior to manual processes and is easy for HR to manage and adapt.

A common real-world benefit is the drastic reduction in "time-to-productivity." Instead of a new hire waiting days for their laptop and system access, the automated workflow ensures all resources are ready on Day 1. This allows them to integrate and start contributing value almost immediately, directly impacting business outcomes.

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